| Approved: | April 7, 1986 |
| 1st revision: | approved October 6, 1999 |
The name of this association shall be Suncoast Information Specialists.
The purpose of the association is to provide an open forum for the communication and discussion of mutual concerns and the exchange of ideas in information management and dissemination.
The basic goals and objectives of the association are to:
A. Encourage information exchange;
B. Provide continuing education opportunities;
C. Encourage resource sharing; and,
D. Serve as liaison to other organizations.
Membership is open to individuals interested in furthering the association's purpose.
The official year for conduct of the business of the association shall be from January 1 through December 31.
1. Regular meetings of the association will be bi-monthly beginning with the second month of the official year of the association. There will be a minimum of five meetings per year, at the discretion of the presiding officer.
2. Meetings shall be held at varying locations.
3. The Program Committee Chair, in consultation with the President, shall determine the date and the location.
4. Notice of the time and place of each meeting will be announced to the members at least 20 business days prior to the meeting date.
5. A quorum will be those members present at the meeting. Only those who have paid such dues as may be required by the association may vote. To vote, a person must be present at the meeting or be represented by a written, signed proxy or by electronic communication which has been registered with the presiding officer.
Special meetings of the association must be authorized by the presiding officer.
1. PRESIDENT: The President presides at all meetings; appoints all committees; performs all other duties pertaining to the office; and shall be or shall appoint the official representative of the association.
2. VICE PRESIDENT/PRESIDENT-ELECT (VP/PE): The VP/PE will assist the President and in the absence of the President will perform all duties of the office. The VP/PE is the Chair of the Program Committee and coordinates arrangements and programs for meetings. The VP/PE will succeed the President.
3. SECRETARY: The Secretary causes minutes of the meeting to be recorded; conducts correspondence as needed; and coordinates membership mailings as necessary. The Secretary shall maintain a file of all policies and procedures promulgated by the association.
4. TREASURER: The Treasurer collects dues, pays bills approved by the President, keeps an account of receipts and expenditures and submits a financial report at meetings.
1. The officers will be elected by a majority of the votes received before or at the general meeting held during the month of October and shall be invested at the December meeting of that year, to take office January 1. All officers will serve until their successors are invested.
2. A slate of officers will be prepared by the nominating committee and presented to the membership 30 days prior to the October election meeting. Nominations may be made and accepted from the floor.
3. In the event the office of Vice President, Secretary, or Treasurer is vacated for any reason, the remaining officers will select a replacement until the next official election.
Committees shall be one of two types:
The three standing committees of the association are the Executive Committee, the Program Committee, and the Nominating Committee.
1. Executive Committee: The Executive Committee is composed of the officers of the association. The Committee is chaired by the President and they serve while in office. The responsibilities of the Committee are to serve as an advisory council to the President.
2. Program Committee: The Program Committee is chaired by the Vice President/President-Elect and others members at the discretion of the President.
The Committee responsibilities are to coordinate arrangements for programs to be presented at each meeting and to establish the time and location of each meeting in consultation with the President. The terms of office are one year.
3. Nominating Committee: The Committee is composed of two members of the association to be appointed by the President during the month of June. The Committee will serve until completion of their duties inherent in the presentation of the slate of candidates. The Chairman of the Committee is to be appointed by the President and shall serve as the official for certifying vote count.
Ad-hoc committees may be appointed by the Executive committee at the suggestion of the membership for specific duties for specified periods of time.
The President will select, from volunteers, other positions of responsibility, such as Newsletter Editor, Web Master, and List Owner.
Assessment of dues may be established by a majority vote of the membership. If dues are assessed, they will be due before the first day of the official year in order to maintain membership.
The text of any proposed amendment to these By-laws must be announced to the membership at least 20 working days prior to the regular meeting at which it is to be considered. A vote of two-thirds majority of the membership must be attained to amend the By-laws.
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